Zipsite's Request for Proposal

If you are at the start of a Web design or redesign project, or looking to take your site to the next level, we'd encourage you to complete this simple form below to better give us a blue print of what you would like to accomplish with your website or web

1. DESCRIPTION, PURPOSE AND OBJECTIVES OF WEB SITE
Describe the Web project you wish to undertake.
What problems will this technology project solve or what new capabilities will it provide for your organization?
If you have made a decision beforehand, indicate whether this site relies on a database to display information or will be "static" HTML.
2. BUDGET
Provide a budget range so your solutions providers can scale their proposal accurately.
Indicate whether you organization is ready to start work, or you have to raise money to begin the project. If you do need to raise money, vendors may help you describe the project in order to maximize your chances of receiving funding.
3. TERMS AND CONDITIONS a. Organization must own, have full access to and have the right to customize site code. b. Terms for proposal: i. Relevant dates (see item #11 below) ii. Proposals should be delivered to {name}. Copies should be {postmarked or
4. BACKGROUND OF ORGANIZATION a. Tell vendors about your organization. Provide links to information on your existing Web site, if applicable.
When was your organization founded?
How many staff members does your organization have?
Optional: What is your annual operating budget?
5. AUDIENCE
Define the audience that will be using the site. Do you have a defined group of users or "stakeholders" who will be regularly using the site and have different needs?
Will the entire site be accessible to the general public? Yes Partly No
Do you need the capability for staff or members to "log in" to access special information? Yes No
6. TOOLS AND FUNCTIONALITIES
. Essential components: are there certain features that are essential to any proposal you will consider?
Non-essential components: Are there other features of your site that you would like but are not essential to submitted proposals?
7. REPORTING NEEDS
a. If the site is database driven, what types of information will you regularly need to draw from it?
8. SITE SPECIFICATIONS
a. Design parameters b. Accessibility/Usability i. Who certified section 508 compliance? Which factors and how deep? ii. Usability testing mid-stream will validate navigation choices
c. Platform, if applicable i. Is this a redesign of a current site? If so, in what language is the current site built? (ex: cold fusion, ASP, PHP, Dreamweaver) ii. On what format is the current site hosted? (ex: NT, UNIX, Apache)
d. eCommerce i. Are you using an eCommerce system now? ii. If so, what are you using?
9. AVAILABLE TECHNOLGY RESOURCES/INTEGRATION ISSUES
Do you have existing pages of Web content that you expect your Web developer to add to the new site? (Provide a map of your current site indicating how many pages will need to be transferred)
Do you have existing databases that will need to be imported or connected to the new site?
Do you have existing e-Commerce systems, web forums or other tools that the new site should be connected to?
10. STAFF RESOURCES
Point of contact/ project manager First Last
Do you have a "Web team" of technical and non-technical staff members that will be reviewing proposals? If not, consider forming one.
Do you have a technology staff that vendors should plan to work with?
11. PROPOSED TIMELINE
i. Develop RFP process (forward email address for questions on RFP)
ii. RFP release date
iii. Submission of questions on RFP
iv. Notification of Intention to bid
v. Answers to questions emailed to all bidders
vi. Proposals due
vii. Finalist interviews
viii. Proposal award date

Zipsite's Request for Proposal

Zipsite's Request for Proposal

1. DESCRIPTION, PURPOSE AND OBJECTIVES OF WEB SITE

2. BUDGET

3. TERMS AND CONDITIONS a. Organization must own, have full access to and have the right to customize site code. b. Terms for proposal: i. Relevant dates (see item #11 below) ii. Proposals should be delivered to {name}. Copies should be {postmarked or

4. BACKGROUND OF ORGANIZATION a. Tell vendors about your organization. Provide links to information on your existing Web site, if applicable.

5. AUDIENCE

6. TOOLS AND FUNCTIONALITIES

7. REPORTING NEEDS

8. SITE SPECIFICATIONS

9. AVAILABLE TECHNOLGY RESOURCES/INTEGRATION ISSUES

10. STAFF RESOURCES

11. PROPOSED TIMELINE